Data protection policy

27 August, 2018

Name and address of the body responsible for data processing:

varmedio GmbH (hereinafter referred to as "varmedio)
Represented by the managing directors
Ingo Müller
Herdweg 87
64285 Darmstadt
Telefon: +49 6151 15 913 49
E-Mail: info@varmedio.de
www.linkchat.io

Name and address of the data protection officer of varmedio GmbH:

Ingo Müller
Herdweg 87
64285 Darmstadt
Telefon: +49 6151 15 913 49
E-Mail: info@varmedio.de
www.linkchat.io

General information

As operator of the website linkchat.io (hereinafter referred to as "linkchat") and the web service of the same name offered above we take from varmedio the protection of your personal data very seriously. We treat your personal data Data confidential and in accordance with legal data protection regulations and this privacy policy.

The use of our website is generally possible without providing personal data. As far as on our sides personal data (for example name, address or e-mail addresses) this is always done, as far as possible, on a voluntary basis. This data will not be passed on to third parties without your express consent.

We would like to point out that data transmission on the Internet (e.g. in communication by e-mail) may have security holes. A complete protection of data against access by third parties is not possible.

a) Scope of processing of personal data

varmedio processes personal data only, as far as this is necessary for the provision of a functional website as well as the offered contents, products, services and achievements is necessary.

The processing of personal data of users takes place regularly only insofar as this is necessary for the fulfilment of contractual obligations. or legal obligations or with the consent of the user. An exception applies in such cases, in which prior consent cannot be obtained for real reasons and the processing of personal data is not possible. of data is permitted by legal regulations.

b) Legal basis for the processing of personal data

If varmedio obtains the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a of the Basic EU Data Protection Regulation (hereinafter referred to as "DSGVO") serves as the legal basis.

In the processing of personal data necessary for the performance of a contract to whose contracting party the person concerned is required, Art. 6 para. 1 lit. b DSGVO serves as the legal basis. This also applies for processing operations that are required to carry out pre-contractual tasks.

Insofar as the processing of personal data is necessary to fulfil a legal obligation, is subject to varmedio, Art. 6 para. 1 lit. c DSGVO serves as legal basis.

In the event that the vital interests of the data subject or another natural person require processing personal data, Art. 6 Para. 1 lit. d DSGVO serves as the legal basis.

Is the processing necessary and predominant for the protection of a legitimate interest of varmedio or a third party? the interests, fundamental rights and freedoms of the person concerned do not serve the former interest, Art. 6 para. 1 lit. f DSGVO as the legal basis for processing.

c) Storage of personal data/ storage time

Personal data will be deleted or blocked as soon as the purpose of storage ceases to apply. Beyond that a storage can take place, if this is required by European or national law in EU regulations, laws or other provisions, to which varmedio is subject. The data will also be blocked or deleted if one of the following standards is violated prescribed storage period expires unless a necessity for further storage of the data for the conclusion of a contract exists. or a fulfilment of the contract exists.

Server Logfiles

Every time you visit the varmedio (linkchat.io) is automated by the systems used a number of common data and information. These general data and information are stored in so-called log files of the server. The types and versions of browsers used (1), (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrer), (4) the subwebsites, which are accessed via an accessing system on our website, (5) the date and time of access to the website, (6) an Internet Protocol (IP) address, (7) the Internet service provider of the accessing system, and (8) other similar data and information, which serve to avert danger in the event of attacks on our information technology systems.

When using this general data and information varmedio draws conclusions about the person concerned. Rather, this information is required in order (1) to correctly deliver the contents of our website, (2) to correctly deliver the contents of our website as well as the contents of our website. (3) to optimize the long-term functionality of our information technology systems and the technology of our products. website and (4) to provide law enforcement authorities with the information necessary for law enforcement in the event of a cyber attack. These anonymously collected data and information are therefore statistically evaluated by varmedio on the one hand and with the aim of further evaluation, to increase data protection and data security in our company in order to ultimately achieve an optimal level of protection for the personal data processed by us. data. The anonymous data of the server log files are stored separately from all personal data provided by a person concerned.

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f DSGVO.

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

If the data is stored in log files, this is the case after seven days at the latest. Further storage is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling user to the IP address is not possible. clients is no longer possible, so that the personal reference of this data is no longer given.

The collection of the data for the provision of the websites and the storage of the data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

Cookies

The varmedio websites use cookies. Cookies are text files which are stored on the user's computer system via an Internet browser. and saved.

The following data is stored and transmitted in the cookies: Cookie ID, language settings, items in the shopping cart, log-in information, browser type, operating system, referrer URL (the previously visited page), Time of the server request, IP address and linkchat service settings made by the user.

We also use cookies on our website(s) which enable an analysis of the user's surfing behaviour. In this way, the following data can be transmitted: Browser type, operating system, referrer URL (the previously visited page), Time of the server request, IP address, browser language settings. The data collected from users in this way are pseudonymised by technical precautions.

By means of a cookie, the information and offers on our website can be optimized for the user. Cookies enable us, as already mentioned, to recognize the users of our website. The purpose of this recognition is to make it easier for users to use our website. For example, the user of a website that uses cookies does not have to re-enter his access data each time he visits the website because this is taken over by the website and the cookie stored on the user's computer system.

The person concerned can prevent the setting of cookies by our website at any time by means of an appropriate setting of the Internet browser used and thus permanently object to the setting of cookies.

Furthermore, cookies that have already been set can be deleted at any time via an Internet browser or other software programs. This is possible in all common internet browsers. If the person concerned deactivates the setting of cookies in the Internet browser used, not all functions of our Internet site may be fully usable.

The legal basis for the processing of personal data using cookies for analytical purposes is Art. 6 para. 1 lit. a DSGVO.

Contact form

On the websites of varmedio contact forms are available, which can be used for electronic contact. If a user takes advantage of this option, the data entered in the input mask is accepted varmedio and stored.

This data is: Email address, customer number, telephone number if applicable, free text entered.

If the user has given his or her consent, the legal basis for processing the data is Art. 6 para. 1 lit. a DSGVO. The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. f DSGVO.

If the e-mail contact aims at the conclusion of a contract, then additional legal basis for the processing is Art. 6 exp. 1 lit. b DSGVO.

The processing of the personal data from the input mask serves varmedio alone for the treatment of the establishment of contact. In the case of contacting us by e-mail, the necessary legitimate interest in the processing of the data also lies in this.

The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of varmedio's information technology systems.

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. For the personal data from the input mask of the contact form and those sent by email, this is the case when the respective conversation with the user is finished. The conversation is over when the matter in question has been finally clarified.

The user has the possibility to revoke his consent to the processing of personal data at any time. In such a case, the conversation cannot be continued.

SSL encryption

This website uses SSL encryption for security reasons and to protect the transmission of confidential content, such as requests you send to us as a site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line.

If SSL encryption is activated, the data you transmit to us cannot be read by third parties.

Registration on this website

You can register on our website to use additional functions on the site. We use the data entered for this purpose only for the purpose of using the respective offer or service for which you have registered. The mandatory information requested during registration must be provided in full. Otherwise we will refuse the registration.

In the event of important changes, such as the scope of the offer or technically necessary changes, we will use the e-mail address provided during registration to inform you in this way.

The data entered during registration will be processed on the basis of your consent (Art. 6 para. 1 lit. a DSGVO). You can revoke your consent at any time. All you need to do is send us an informal e-mail. The legality of the data processing already carried out remains unaffected by the revocation.

The data collected during registration is stored by us as long as you are registered on our website and is subsequently deleted. Legal retention periods remain unaffected.

Chat

Within linkchat varmedio also offers a chat function. The following data is recorded and stored on the varmedio systems during use. (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the date and time of access to the Service, (4) an Internet protocol address (IP address), (5) linkchat room name and, (6) name or alias of the subscriber, (7) user's image, (8) chat log.

Information entered in the chat (test, emoticons) is transmitted to all participants. In addition, the data is stored centrally on varmedio systems

The data is required to offer and operate the service (1) and (2) to optimize and improve the service permanently. Usually chat logs are deleted as soon as all participants have left an online room and there are no more participants in the room.

However, users of private online rooms can change the memory setting manually for their room. In this case, however, all users in the private room are notified that information shared with other users is permanently stored and retained in the chat.

Audio, Video and Screen Sharing

With the service linkchat.io from varmedio the functions audio, video and screen sharing are offered. The technical control of the connection or connection establishment and termination takes place via systems of varmedio. This includes data such as (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the date and time of access to the service, (4) an Internet protocol address (IP address), (4) the Internet service provider of the accessing system and (5) the linkchat room name, and (6) other similar data and information used to protect against attacks on our information technology systems.

The data transfer of sound and image content, on the other hand, takes place directly between the devices (PC/Laptop/Smartphone/Tablet) of the user. varmedio has no access to the audio and video data transmitted here and does not save them on its own systems. There will only be restrictions of this fact if the case arises that (1) varmdeio must fulfill obligatory legal and regulatory tasks or (2) if users request recording and processing of image, video and sound as additional functions. In this case, however, the user must agree before using the function.

Automated Internet connection speed test

varmedio checks with linkchat.io automates the speeds of the Internet Bandwidth/Speed. The following data is recorded: Internet protocol address (IP address), upstream and downstream speed of the Internet connection used, Internet provider, Ping time/response time of Internet access, date and time.

The purpose of the test is (1) to automatically optimize the service settings and (2) to ensure the long-term functionality of our information technology systems and the technology of our website. The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected.

Google Web Fonts

This site uses so-called web fonts provided by Google to uniformly display fonts. For this purpose, the IP address of the requesting computer is transmitted to the rights owner delivering the font. When a page is called up, the browser loads the required Web fonts into the browser cache to display texts and fonts correctly.

The purpose of the processing is a uniform appearance of the varmedio web pages. This represents a legitimate interest within the meaning of Art. 6 para. 1 lit. f DSGVO.

If your browser does not support web fonts, a standard font is used by your computer.

For more information about Google Web Fonts, see Google FAQ and in Google's privacy policy: Google Privacy Policies

Google Analytics

This website uses functions of the web analysis service Google Analytics. The provider is Google Inc, 1600 Amphitheatre Parkway Mountain View, CA 94043, USA.

Google Analytics uses so-called "cookies". These are text files that are stored on your computer and enable an analysis of your use of the website. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there.

More information on how Google Analytics handles user data can be found in the Google Privacy Policy.

Browser plugin

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent Google from collecting data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by doing so under the following conditions

Download and install link available browser plugin: https://tools.google.com/dlpage/gaoptout?hl=en

Contradiction against data acquisition

You can prevent Google Analytics from collecting your data by clicking on the following link. An opt-out cookie is set, which prevents the collection of your data on future visits to this website: Disable Google Analytics.

Order data processing

We have concluded a contract with Google for commissioned data processing and fully implement the strict requirements of the German data protection authorities for the use of Google Analytics.

IP anonymization

We use the "IP Anonymization Activation" function on this website. However, this will cause Google to reduce your IP address within Member States of the European Union or in other states party to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with other services relating to website and Internet use. The IP address transmitted by your browser in the context of Google Analytics is not merged with other Google data.

Share Facebook

Privacy policy for the use of Facebook plugins (Like button)

Our pages include plugins from the social network Facebook, 1601 South California Avenue, Palo Alto, CA 94304, USA. You can recognize the Facebook plugins by the Facebook logo or the "Like" button on our page. An overview of the Facebook plugins can be found here. When you visit our pages, the plugin establishes a direct connection between your browser and the Facebook server. Facebook receives the information that you have visited our site with your IP address. If you click the Facebook "Like-Button" while logged into your Facebook account, you can link the contents of our pages on your Facebook profile. This allows Facebook to associate the visit to our pages with your user account. We would like to point out that, as the provider of the pages, we have no knowledge of the content of the data transmitted or of their use by Facebook. For further information please refer to the facebook privacy policy at https://de-de.facebook.com/policy.php.

If you do not want Facebook to associate your visit to our pages with your Facebook account, please log out of your Facebook account.

The use of Facebook sharing is in the interest of an appealing presentation of our online offerings. This represents a legitimate interest within the meaning of Art. 6 para. 1 lit. f DSGVO.

Google +1

Our website uses social media functions from Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. When you visit our pages with Google plug-ins, a connection is established between your browser and Google's servers. Data is already being transferred to Google. If you have a Google Account, this data can be linked to it. If you do not want this information to be associated with your Google account, please log out of Google before visiting our site. Interactions, in particular the use of a comment function or clicking a "+1" or "Share" button will also be forwarded to Google. Find out more at http://www.google.de/intl/de/policies/privacy.

If you don't want Google to associate visiting our pages with your Google Account, please log out of your Google Account.

The use of Google+1 is in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 para. 1 lit. f DSGVO.

Twitter

Our website uses functions from Twitter, Inc, 1355 Market St, Suite 900, San Francisco, CA 94103, USA. When you access our pages with Twitter plug-ins, a connection is established between your browser and Twitter's servers. Data is already being transmitted to Twitter. If you have a Twitter account, this data can be linked to it. If you do not want this information to be associated with your Twitter account, please log out of Twitter before visiting our site. Interactions, in particular clicking a "Re-Tweet" button, are also forwarded to Twitter. For more information, see https://twitter.com/privacy.

The use of Twitter is in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 para. 1 lit. f DSGVO.

YouTube

Our website uses plugins from Google's YouTube site. This website is operated by YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA.

If you visit one of our pages equipped with a YouTube plugin, a connection to the YouTube servers is established. The YouTube server is informed which of our pages you have visited.

If you are logged into your YouTube account, you allow YouTube to associate your surfing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.

The use of YouTube is in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 para. 1 lit. f DSGVO.

Further information on the handling of user data can be found in the data protection declaration from YouTube: https://policies.google.com/privacy?hl=en.

LinkedIn

Our website uses functions of the LinkedIn network. The provider is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA.

Every time you access one of our pages that contains functions of LinkedIn, a connection to LinkedIn's servers is established. LinkedIn is informed that you have visited our website with your IP address. If you click on the "Recommend button" of LinkedIn and are logged into your LinkedIn account, LinkedIn is able to associate your visit to our website with you and your user account. We point out that we as provider of the pages have no knowledge of the content of the transmitted data and their use by LinkedIn.

For more information, please see LinkedIn's privacy policy: https://www.linkedin.com/legal/privacy-policy.

The use of LinkedIn is in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 para. 1 lit. f DSGVO.

Slack

Our website uses functions of Slack Technologies Limited, hereinafter referred to as Slack. The registered office of the company is 500 Howard St, San Francisco, CA 94105, USA.

Every time you visit one of our pages, which contains functions of Slack, a connection to servers of Slack is established. Slack is informed that you have visited our Internet pages with your IP address. If you click the "Connect with Slack" button on our pages and you are logged into your account at Slack, it is possible for Slack to assign your visit to our website to you and your user account. We point out that we as provider of the pages have no knowledge of the content of the transmitted data and their use by Slack.

Further information can be found in Slack's data protection declaration at: https://slack.com/intl/de-de/legal

The use of Slack is in the interest of a functional extension of our online offers. This represents a legitimate interest within the meaning of Art. 6 para. 1 et seq. of the DSGVO.

Sign in with a Google user account

It is possible to log in on this website to services of varmedio with a user account of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. When you call up this function, a connection is established between your browser and Google's servers. Data is already being transferred to Google. If you have a Google Account, this data can be linked to it. Use this function to transfer Google data like (1) name, (2) profile picture of the account and (3) e-mail address to varmedio. We assign this data to a personal profile that is stored on varmedio systems. This profile will remain stored on our systems until you unsubscribe from our service or revoke your consent to its storage. Legal retention periods remain unaffected by this.

The possibility to register with a Googl user account is in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 para. 1 lit. f DSGVO.

For more information, see http://www.google.de/intl/de/policies/privacy.

Data transfer upon conclusion of contract for services and digital content

We only transfer personal data to third parties if this is necessary in the context of contract processing, for example to the credit institution commissioned to process payments.

A further transmission of the data will not take place or only if you have expressly consented to the transmission. Your data will not be passed on to third parties without your express consent, for example for advertising purposes.

Rights of the person affected

If personal data of a user are processed, this user is affected within the meaning of the DSGVO. As the person concerned, you are entitled to the following rights vis-à-vis varmedio - as far as nothing to the contrary is regulated above for the individual data processing:

1. The right to information

You can request a confirmation whether personal data concerning you will be processed by varmedio. If such processing has taken place, you can request the following information from the person responsible:

  1. the purposes for which the personal data are processed
  2. the categories of personal data processed
  3. the recipients or categories of recipients to whom the personal data concerning you have been or are still being disclosed
  4. the planned duration of the storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period
  5. the existence of a right to have your personal data concerning you rectified or deleted, a right to have the data processed restricted by the controller or a right to object to such processing
  6. the existence of a right of appeal to a supervisory authority
  7. any available information on the origin of the data if the personal data are not collected from the data subject
  8. the existence of automated decision-making, including profiling in accordance with Article 22(1) and (4) DSGVO and - at least in these cases - meaningful information on the logic involved and the scope and intended effects of such processing for the data subject.
    You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 DSGVO in connection with the transmission.

2. The right to correction

You have a right of rectification and/or completion vis-à-vis the data controller if the personal data processed concerning you are incorrect or incomplete. The person responsible shall make the correction without delay.

3. The right to deletion

  1. Duty to delete

    You may request the data controller to delete the personal data relating to you without delay and the controller is obliged to delete this data without delay if one of the following reasons applies:

    1. The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
    2. You revoke your consent, on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a DSGVO, and there is no other legal basis for the processing.
    3. You file an objection against the processing pursuant to Art. 21 para. 1 DSGVO and there are no overriding legitimate reasons for the processing, or you file an objection against the processing pursuant to Art. 21 para. 2 DSGVO.
    4. The personal data concerning you have been processed unlawfully.
    5. The deletion of personal data concerning you is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the data controller is subject.
    6. The personal data concerning you have been collected in relation to information society services offered pursuant to Art. 8 para. 1 DSGVO.
  2. Information to third parties

    If the data controller has made the personal data concerning you public and is obliged to delete it pursuant to Art. 17 para. 1 DSGVO, he shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform data processors who process the personal data that you as the data subject have requested the deletion of all links to this personal data or of copies or replications of this personal data.

  3. Exceptions

    The right to cancellation does not exist insofar as the processing is necessary

    1. to exercise freedom of expression and information;
    2. for the performance of a legal obligation required for processing under the law of the Union or of the Member States to which the controller is subject or for the performance of a task in the public interest or in the exercise of official authority conferred on the controller;
    3. for reasons of public interest in the field of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 DSGVO;
    4. for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Art. 89 para. 1 DSGVO, insofar as the law referred to under a) is likely to render impossible or seriously impair the attainment of the objectives of such processing, or
    5. to assert, exercise or defend legal claims.

4. The right to information

  1. If you have exercised your right of rectification, cancellation or restriction of processing against the controller, the controller is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this rectification or cancellation of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.
  2. The person responsible shall have the right to be informed of such recipients.

5. The right to data transferability

You have the right to receive the personal data concerning you that you have provided to the person responsible in a structured, common and machine-readable format. In addition, you have the right to pass this data on to another person in charge without obstruction by the person in charge to whom the personal data was provided, provided that

  1. processing is based on consent pursuant to Art. 6 para. 1 lit. a DSGVO or Art. 9 para. 2 lit. a DSGVO or on a contract pursuant to Art. 6 para. 1 lit. b DSGVO and
  2. Processing is carried out using automated methods.

In exercising this right, you also have the right to request that the personal data concerning you be transferred directly by a person in charge to another person in charge, insofar as this is technically possible. The freedoms and rights of other persons must not be affected by this.

The right to transferability shall not apply to the processing of personal data necessary for the performance of a task in the public interest or in the exercise of official authority conferred on the controller.

6.The Right of objection

You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you, which is based on Art. 6 para. 1 lit. e or f DSGVO; this also applies to profiling based on these provisions.

The data controller no longer processes the personal data concerning you, unless he can prove compelling reasons worthy of protection for the processing, which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such advertising; this also applies to profiling, insofar as it is associated with such direct marketing.

If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

You have the possibility to exercise your right of objection in connection with the use of Information Society services by means of automated procedures using technical specifications, notwithstanding Directive 2002/58/EC.

7. The right to revoke the data protection declaration of consent

You have the right to revoke your data protection declaration of consent at any time. The revocation of consent shall not affect the legality of the processing carried out on the basis of the consent until revocation.

8. The right of appeal to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right of appeal to a supervisory authority, in particular in the Member State where you reside, work or suspect of infringement, if you believe that the processing of the personal data concerned is contrary to the DSGVO.

The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy under Article 78 DSGVO.

Change in the data protection declaration

We reserve the right to update this privacy policy at any time. Reasons for this could be, for example, changes in the legal basis, cooperation with new or other service providers or changes to our offer or our website. We do not make any changes to the consents given by the user.